Project Assistant

Department: M&E - Delivery

Employment Type: Permanent - Full Time

Location: Yeovil

Description

Key Responsibilities

• Provide day-to-day administrative and coordination support to the M&E Projects team, ensuring project documentation, records, and correspondence are accurately maintained. 
• Assist with the preparation and issue of project documents including programmes, reports, purchase orders, and client communications. 
• Monitor and track project actions, deadlines, and deliverables, flagging upcoming milestones to the project team. 
• Liaise with clients, subcontractors, and suppliers professionally on behalf of the project team — handling queries, booking meetings, and following up on outstanding information. 
• Support the management of project trackers and dashboards, keeping information current and accessible at all times. 
• Assist with the compilation and submission of O&M manuals, handover documentation, and project closeout paperwork. 
• Manage incoming and outgoing project correspondence, ensuring documents are filed accurately and distributed to the right people. 
• Support the wider team with any ad hoc administrative tasks as required, maintaining a flexible and can-do approach. 
• Contribute to the continuous improvement of project administration processes and templates. 

Skills, Knowledge & Expertise

• An A-player mindset — high standards, extreme ownership and the drive to do things properly, the first time. 
• Experience in a project administration, project support, or similar office-based coordination role. 
• Excellent organisational skills — able to manage multiple tasks and deadlines simultaneously without dropping the ball. 
• Strong attention to detail — accurate and thorough in documentation, data entry, and correspondence. 
• Clear and professional communicator, both written and verbal, comfortable dealing with clients and suppliers. 
• Proficient in Microsoft 365 — particularly Outlook, Excel, Word, and Teams. 
• A positive, proactive team player who is happy to get stuck in and support wherever needed. 
• Yeovil office-based and available full time. 

Job Benefits